1. Introduction

This Cookie Policy explains how Prestantia Balt, SIA (“we”, “us” or “our”) uses cookies and similar technologies on www.conexus.solutions (the “Website”).

We provide business-to-business (B2B) services, and this policy applies to all visitors who access or browse our Website, including representatives of companies, prospective clients, existing business contacts and other professional users.

We are committed to protecting your privacy and handling information about you transparently and responsibly. This Cookie Policy explains what cookies are, why we use them, which categories of cookies may be used on our Website, how long they remain on your device, and how you can manage or withdraw your consent.

This Policy should be read together with our Privacy Policy, available at www.conexus.solutions/privacy-policy.

Our use of cookies and similar technologies is governed, where applicable, by:

• Regulation (EU) 2016/679, the General Data Protection Regulation (“GDPR”).

• Directive 2002/58/EC on privacy and electronic communications, as amended (“ePrivacy Directive”), as implemented in the relevant European country.

• Applicable national legislation implementing the ePrivacy Directive, including Spain’s Law 34/2002 on Information Society Services and Electronic Commerce (“LSSI-CE”), where applicable.

• Other applicable European and national data protection and electronic communications legislation.

2. Who is responsible for the use of cookies?

The controller responsible for the processing of personal data in connection with this Website is Prestantia Balt SIA, registered address: Marsa gatve 6-36, Riga, LV-1082, Latvia, company registration number: 40103222559, email: privacy@conexus.solutions, website: www.conexus.solutions

If you have any questions about this Cookie Policy or how we process personal data through cookies and similar technologies, you can contact us using the details above.

Where a third-party provider uses cookies or similar technologies through our Website, that provider may also process personal data as an independent controller or, where applicable, as our processor. Further information about relevant providers is set out below and, where appropriate, in our Privacy Policy.

3. What are cookies and similar technologies?

Cookies are small text files stored on your computer, smartphone, tablet or other device when you visit a website. They allow a website to recognise a device, remember certain information about a visit, maintain a session or perform other functions.

Cookies may be:

• First-party cookies: Set by our Website or by a service operating on our behalf.

• Third-party cookies: Set by a domain or service operated by an external provider, such as an analytics, video, advertising or social media platform.

• Session cookies: Generally deleted when you close your browser.

• Persistent cookies: Remain on your device for a defined period or until you delete them.

We may also use technologies that perform similar functions, including local storage, tracking pixels, tags, scripts, software development kits and other device-access or tracking technologies. Where relevant, this Policy applies to those technologies as well as to cookies.

Depending on the technology and its purpose, these technologies may collect information such as your IP address, browser type, device information, approximate location, pages visited, referral source, browsing activity, cookie preferences and interactions with our Website.

Some of this information may constitute personal data under the GDPR.

4. What types of cookies do we use?

The cookies and similar technologies used on our Website are classified according to their purpose. The categories below describe the types of cookies we may use. The specific cookies actually deployed on the Website, their providers, purposes and retention periods must be identified in the cookie list in Section 5.

4.1. Necessary cookies

These cookies are necessary to operate the Website or provide a service you have expressly requested. They may support functions such as:

• Maintaining website security and preventing fraudulent activity.

• Enabling essential website navigation and technical functionality.

• Managing sessions and requests where necessary.

• Remembering your cookie consent choices.

• Supporting the delivery, availability and stability of the Website.

Necessary cookies do not require consent where they meet the applicable legal exemption. We do not use this category as a means of avoiding consent requirements for analytics, advertising or other non-essential tracking.

You can block cookies through your browser settings, but doing so may affect the availability or functionality of certain parts of the Website.

4.2. Preference and functionality cookies

These cookies enable the Website to remember choices you make, such as language, region or other preferences, and may provide enhanced functionality.

Where these cookies are not strictly necessary for a service you have requested, we will seek your consent before using them where required by applicable law.

If you refuse these cookies, some preferences or optional features may not function as intended.

4.3. Analytics and performance cookies

These cookies help us understand how visitors use our Website and how we can improve its performance, content and usability.

Depending on the analytics tools actually implemented, they may collect information such as:

• Pages visited and time spent on pages.

• Links, buttons or other website elements interacted with.

• The website or campaign from which you arrived.

• Browser, operating system and device information.

• Approximate geographic information derived from technical data.

• Navigation patterns and aggregated usage statistics.

We may use analytics services provided by third parties, where applicable, to generate reports and assess the effectiveness of our Website.

Analytics cookies and comparable tracking technologies will not be activated before valid consent has been obtained where consent is legally required. The fact that analytics are used for business improvement, or that information is aggregated or pseudonymised, does not automatically exempt the technology from cookie consent requirements.

You may refuse these cookies without losing access to the essential functions of the Website.

4.4. Marketing and advertising cookies

If implemented, marketing and advertising cookies may be used to measure advertising performance, attribute visits or enquiries to marketing campaigns, build advertising audiences or deliver advertisements based on browsing activity.

These technologies may be provided by advertising platforms or other third parties and may enable information about your visit to be combined with information collected elsewhere.

We will request your consent before activating marketing or advertising cookies and similar technologies where required by law. Refusing these cookies will not prevent you from accessing the essential content of our Website.

If we do not use marketing or advertising cookies, this category will not be active on our Website.

4.5. Third-party content and embedded services

Our Website may include content or functionality supplied by third parties, such as:

• Embedded videos or other media.

• Maps and location services.

• Social media features.

• External scheduling, booking or appointment tools.

• Live chat, customer support or contact widgets.

• Third-party forms or other embedded content.

Depending on the service and its configuration, interacting with or loading this content may allow the third-party provider to store or access information on your device and process personal data.

Where required, third-party content that uses non-essential cookies or similar technologies will remain blocked until you have given the relevant consent. We may instead display a placeholder until you choose to enable the content.

Third-party providers may process data under their own privacy and cookie policies. We encourage you to consult those policies before interacting with their services.

5. Squarespace and third-party services

Our Website is built and hosted using Squarespace. Squarespace and the services integrated into our Website may use cookies or similar technologies to support website functionality, security, performance, analytics and other features.

The cookies used may vary depending on the Squarespace features enabled, our settings, the third-party services we integrate and your interactions with the Website.

We may also integrate services such as website analytics platforms, advertising tools, embedded media or external forms. We will identify relevant providers in our cookie inventory where they place or access cookies or similar technologies through the Website.

The presence of a service on the Website does not necessarily mean that it uses cookies or that it is activated for every visitor.

For further information about the processing carried out by Squarespace and other providers, please consult the relevant provider's privacy and cookie documentation, as well as our Privacy Policy.

6. Legal basis for using cookies

The legal basis for using cookies depends on their purpose and the applicable legislation.

Necessary cookies: These may be used without consent where they are strictly necessary to provide a service explicitly requested by the visitor or to carry out the transmission of a communication, in accordance with the applicable ePrivacy rules.

Non-essential cookies: Where required by law, preference, analytics, marketing and other non-essential cookies will only be used after you have provided valid consent through our cookie consent mechanism.

Where cookies involve the processing of personal data, the applicable legal basis under the GDPR will also be determined and documented. Where consent is relied upon, it must meet the GDPR requirements, including being freely given, specific, informed and unambiguous.

Refusing non-essential cookies will not prevent you from accessing the essential parts of our Website.

7. How we obtain your consent

When you first visit our Website, our cookie banner or consent management interface will provide information about the categories of cookies used and allow you to manage your preferences.

Where consent is required, non-essential cookies and similar technologies will not be activated until you have given your consent.

Our consent mechanism should provide the following options, where applicable:

• Accept all: Consent to all non-essential cookie categories described in the interface.

• Reject all: Refuse all non-essential cookie categories.

• Manage preferences: Choose which categories to allow or refuse.

Necessary cookies may remain active because they are required for the essential operation of the Website.

Consent will not be inferred merely from visiting the Website, scrolling through a page, continuing to browse or closing the cookie banner. Optional categories will not be enabled by default, and consent choices will not be preselected.

We will take appropriate measures to record and demonstrate consent where required by law.

8. How to withdraw or change your consent

You can change your cookie preferences or withdraw your consent at any time.

To do so, use the “Cookie Settings” or equivalent link available on our Website. This should reopen the consent management interface and allow you to modify your choices.

Withdrawing consent does not affect the lawfulness of processing carried out before withdrawal. Following withdrawal, we will stop using the relevant non-essential cookies and technologies where required, subject to the technical measures necessary to implement your choice.

Cookies already stored on your device may need to be deleted separately through your browser settings. Withdrawal of consent does not necessarily remove information already collected by a third-party provider.

We will make withdrawing consent as easy as giving it.

9. How long do cookies remain on your device?

The retention period depends on the individual cookie or technology.

Session cookies are generally deleted when you close your browser. Persistent cookies remain on your device for a specified period or until you delete them manually.

We will identify the relevant retention period for each cookie in the cookie inventory where that information is available. Where a third-party provider controls the duration, the applicable provider documentation may also contain further information.

We will not assign retention periods arbitrarily. They should reflect the actual configuration of the relevant cookie or technology.

Cookie retention periods are distinct from the retention periods for personal data that may be collected through cookies and subsequently processed by us or by our providers.

10. International transfers of personal data

Some providers of cookies, analytics, advertising or embedded services may process personal data outside the European Economic Area (EEA).

Where personal data is transferred to a country outside the EEA, we will ensure that the transfer complies with the GDPR and other applicable requirements. Depending on the circumstances, this may involve an adequacy decision, appropriate safeguards such as Standard Contractual Clauses, or another lawful transfer mechanism.

Further information about relevant recipients, transfer mechanisms and safeguards can be requested using the contact details in Section 2, subject to applicable legal requirements.

The location of a service provider or its servers, and the possibility of an international transfer, will be assessed based on the actual services and configurations used on the Website.

11. Your data protection rights

Where cookie-related information constitutes personal data, you may have the following rights under the GDPR, subject to the applicable legal conditions:

• Right of access: To obtain confirmation as to whether your personal data is being processed and access to that data.

• Right to rectification: To request correction of inaccurate personal data.

• Right to erasure: To request deletion of personal data in certain circumstances.

• Right to restriction: To request restriction of processing in certain circumstances.

• Right to object: To object to certain processing activities where the legal conditions are met.

• Right to data portability: To receive certain personal data in a structured, commonly used and machine-readable format where applicable.

• Right to withdraw consent: To withdraw consent at any time where processing is based on consent, without affecting the lawfulness of processing before withdrawal.

• Right to lodge a complaint: To lodge a complaint with the competent data protection supervisory authority.

To exercise your rights, contact us at privacy@conexus.solutions

If you consider that your rights have not been respected, you may lodge a complaint with the competent supervisory authority. If you are in Latvia, you can contact Data State Inspectorate (Datu valsts inspekcija) at https://www.dvi.gov.lv. If you are in another European country, you may contact the competent supervisory authority in that country, as appropriate.

More information about how we process personal data and how to exercise your rights is available in our Privacy Policy.

12. Managing cookies through your browser

In addition to using our cookie settings interface, you can manage cookies through your browser settings.

Most browsers allow you to view, delete or block cookies, restrict third-party cookies and configure preferences for individual websites.

You can consult the help documentation for your browser, for example:

• Google Chrome.

• Mozilla Firefox.

• Apple Safari.

• Microsoft Edge.

Please note that blocking or deleting necessary cookies may affect website functionality. Browser-level controls also do not necessarily withdraw consent already recorded by a website or remove personal data held by third-party providers.

For this reason, we recommend using our cookie settings interface to manage consent and your browser settings to remove cookies already stored on your device.

13. Changes to this Cookie Policy

We may update this Cookie Policy from time to time to reflect changes in applicable law, regulatory guidance, our Website, the technologies we use or the services integrated into our Website.

When we make changes, we will update the “Last updated” date at the beginning of this Policy.

Where changes materially affect the use of cookies or the purposes for which they are used, we will provide any additional information or obtain renewed consent where required by applicable law.

We encourage you to review this Policy periodically.

14. Contact

If you have any questions about this Cookie Policy, our use of cookies or your data protection rights, please contact:

Prestantia Balt, SIA
Marsa gatve 6-36, Riga, LV-1082, Latvia
Email: privacy@conexus.solutions
Website: www.conexus.solutions

Thank you for visiting our Website.